Minutes of meeting September 2022
Minutes Village Hall Committee Meeting 15/09/2022
Meeting opened 4.05pm
Present – David Beer, Mark Reeves, Julia Lindley-Baker, Ian & Sue Forster, David & Jenny Lofthouse
Apologies – John & Diane Clark
Bank balance £7811.99 Grant money owing £7.500
Flooring main hall £2,300
Decorating main hall £500 (+materials which are paid for)
Chairs £1,600 – 40 chairs
Total £6600 Leaving £ 1,213.99 + Grant money £7,500 + reclaimed VAT next year
Money owing to DNL £631.44 – David stated that he was willing to wait to be reimbursed until further grant monies were paid. The reason he had personally financed some items was mostly to take advantage of discounts which were available to him. The two Parish councillors present felt that the monies owing to him should be paid and the Parish Clerk stated that the Parish Council may be willing to cover the costs to complete the renovation until the final grant payments were made.
2. Planned work for main hall
Flooring 21st & 22nd September 2022
Ultrafast broadband installation 23rd September 2022
Skirting board & picture rail – picture rail ordered and paid for but there has been problems with machinist and machine - skirting in stock to be purchased and fitted after flooring. Picture rail to be fitted after window shutters if approved.
Emergency lighting currently set as maintained to be switched to non–maintained as
approved by Sarah Cocker Lincolnshire Fire and Rescue.
Staircase – gloss painting to be completed. Stairlift and small wheel wheelchair to be purchased.
Other costs – signage, notice board, file holder – resolved to make decisions when more money
3. Window coverings for main hall
Resolved to purchase hardwood, white shutters for hall - quotes obtained – shortlist of two –
preferred supplier had been recommended. Parish clerk to consult Parish Council for approval for order.
Delivery 14-18 weeks deposit required with order as per quotes.
4. Kitchen and toilet requirements
Resolved to complete kitchen as a priority to release final grant money from L.W.C.S
Resolved to purchase white wall tlles and Essential fridge and freezer.
Resolved to purchase paper towel and soap dispensers, bins and colour co-ordinated cleaning
equipment. Resolved to delay purchase of cutlery, kettles, combination microwave and other equipment
until final grant monies paid. Sue and Ian Forster stated that they may be willing to donate some cutlery
and pipe insulation.
Resolved to dispose of old chipped mismatched crockery
Toilet – Resolved to purchase remaining equipment to complete.
5 Storage lean-to and external handrails
Resolved to complete when final grant monies paid and finish rear of hall to include fencing and gate.
6 Promotion of the hall facilities and lettings
Resolved for committee members to promote facilities in the village and wider community.
Resolved to hold open event and invite the media to publicise the hall.
Resolved to research other venues for hire charges and their terms and conditions of hire to
produce information which could be included on hall's booking site set up by Parish Clerk
Resolved to offer small village community groups free use of hall.
Formal meeting closed at 4.45pm