Agendas 2024

Agenda September 2024

CLAXBY PARISH COUNCIL

Notice of Meeting of Parish Council

You are summoned to attend a meeting of the Council, which will be held at the village hall on 10th September 2024 at 7.30 p.m. The business to be dealt with at the meeting is listed in the agenda. 

There will be a 10-minute public forum at the start of the meeting.  

All documents for the agenda are available in the meeting pack found here.

Dated: 1st September 2024                     David Beer (Clerk to the Council)

 

BUSINESS TO BE DISCUSSED            

1. Apologies for Absence 

2. Co-option of Councillor 

3. Declarations of Interest 

4. To approve minutes of meetings held on 14th May and 18th July 2024 

5. Chair & Council’s Comments and matters arising from the minutes. Review of Actions.

6. Clerk’s Report on outstanding matters. 

7. WLDC and LCC Councillor updates.

8. Finance: 

  • Review Financial Regulations
  • Finance Committee update (see information pack)
  • Approve schedule of payments (see information pack)
  • Approve updated asset register (see information pack)
  • Signatories for Lloyds village hall account (update, for information)

9. Policies: Review policies as per schedule. 

Policies to be reviewed: all available to be seen here:

  • Staff sickness absence 
  • Grievance Policy
  • Disciplinary Policy
  • Equality and Diversity Policy 
  • Expenses for Staff
  • Health and Safety policy
  • Appraisal policy 
  • Safeguarding Policy
  • Update Councillor expenses policy.  
  • Communications Policy – approve and adopt (see information pack)
  • Electronic and Social Media policy – approve and adopt. (see information pack)

 

10. Planning applications 

11. Correspondence 

12. Neighbourhood Watch/Crimestoppers

13. Councillors’ Responsibilities 

  • Update and approve the document (see information pack)
  • Resolve to establish and recognise environment group

14. Village Hall: Village Hall Committee to update council. (see information pack)

15. Village Field: Committee to update council. (see information pack)

16. Inspection records: 

  • Central storage location for all inspection records for hall and field 
  • Risk assessment and regular checks on all assets, e.g. steps and the phone box.

17. Bulb planting

18. Jubilee gardens maintenance (update)

19. Agenda items and date for next meeting.