May 2026
CLAXBY PARISH COUNCIL
Draft Minutes of the Meeting of the Parish Council held on Tuesday 19th May 2026
Present: Chairman D.Lofthouse, Cllrs. B.Hunter, I.Cumber, J.Pilbrow, J. Lofthouse
Meeting opened at 7.20pm following on from the Annual Parish Meeting which commenced at 7pm.
No members of the public were in attendance.
1. Resolved to accept apologies and reasons for absence – Cllr. S. Bunney. (attendance at another meeting).
2. Resolved to elect Cllr. D. Lofthouse as chairman – proposed Cllr. B.Hunter, seconded Cllr. I. Cumber – approved unanimously.
3. Resolved to elect Cllr. B. Hunter as vice chairman – proposed Cllr. D. Lofthouse, seconded Cllr. I. Cumber – approved unanimously.
4. Declarations of interest received – None.
5. Council approved and resolved to co-opt Julia Lindley-Baker as a Parish Councillor, relevant paper work still to be completed as Julia unable to attend meeting due to illness.
6. Resolved to approve minutes of meetings held on 6th February 2026 and 30th April 2026 – approved and signed.
7. Resolved to correct spelling mistake in contractors name from February meeting minutes.
- Resolved to purchase sign to update contact information on Playground signs.
- Resolved to contact Helen Gamble to confirm status of Claxby Wood.
8. Resolve to accept Clerk report - No outstanding matters.
9. W.L.D.C. and L.C.C. Councillor reports – none.
10. a) Resolved to request invoice for monies owed to former Parish Clerk before approval of payment.
- Resolved to approve payment of fees to Cassells accountant.
b) Annual return for the year ended 31st March 2026.
- Annual Governance Statement completed.
- Statement of account approved.
- Internal Audit reviewed and approved.
- Certificate of exemption and related AGAR forms signed.
11. No matters arising from Planning applications.
12. Correspondence – Planning appeal relating to land behind Woodland View dismissed.
- In response to a complaint received by the Council a letter has been sent to the complainant informing them the resolution of the issues raised.
- Request received to hire hall for Jigsaw club. – approved.
- Request received to hire the Community Field for football training for under 12’s teams. Approved a trial period of four weeks subject to conditions.
13. Resolved to accept report from Village Hall.
14. Resolved to accept report from Community field.
15.Standing Orders and Financial Regulations – resolved to accept with no amendments.
16.Resolved to review Communications policy and amend as necessary.
17. Resolved to review Electronic and Social Media Communications policy to include amendment to allow nominated councillor to take responsibility for website maintenance.
- Resolved to review Safeguarding policy to include update of nominated safeguarding councillor.
18. Resolved to defer support of St. Mary’s Church restoration until after final plans have been approved and public consultation meeting held.
19. Resolved to purchase laptop and buy or lease software for Parish Council business.
20. Date of next meeting August 11th 2026.
Meeting closed at 8.30pm